Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

FLSA Status: Exempt

Salary Range: $75,000 - $80,000 (35 hours per week)

Location: 899 Main Street Buffalo, NY 14203

SUMMARY OF DUTIES

The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.

SUPERVISORY RESPONSIBILITIES

  • This position is responsible for the oversight of the Accounts Payable team. Supervisory responsibilities of these direct reports include consistent coaching, feedback, & development, review & approval of timecards, and completing performance reviews & development plans.

POSITION RESPONSIBILITIES

  • Oversee the daily AP operations, ensuring timely processing of invoices, expense reimbursements and check runs.
  • Ensure compliance with organizational policies, grantor requirements, and IRS regulations (e.g., 1099s).
  • Develop payment schedules that align with available cash and organizational priorities
  • Review and approve batches, journal entries, and reconciliations related to AP.
  • Manage and support AP team; delegate tasks, conduct performance reviews, and provide training and development.
  • Monitor workloads and adjust assignments as needed to ensure efficiency
  • Maintain and enforce internal controls over AP processes through oversight of segregation of duties, approval workflows, and fraud prevention
  • Automate processes and increase efficiencies without stalling operations.
  • Communicate payment statuses and urgent needs to all levels of agency leadership, and funders when needed.
  • Serve as the point of contact for vendors, resolving payment issues or discrepancies.
  • Maintain up-to-date vendor files, including W-9s and insurance certificates.
  • Completes all trainings required by the agency.
  • Performs all other duties as assigned.

QUALIFICATIONS

  • Minimum of Associate's degree in Accounting, Finance, OR related field.
  • 5 years of accounts payable experience, with at least 2-4 years in a supervisory role.
  • Knowledge of accounts payable and computerized accounting and data management systems.
  • Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
  • Experience working in or with nonprofit organizations.
  • Experience leading process changes effectively & successfully
  • Understanding of GAAP and nonprofit accounting practices.
  • Proficiency with accounting/ERP systems (e.g., Intacct preferred) and Microsoft Excel.
  • Effective, clear, and collaborative communication skills using all methods.
  • Ability to deal with vendors and clients in an efficient and professional manner.
  • Effective work skills such as persistent, resourceful, productive, and detail-oriented.
  • Experience with federal or state grant compliance (e.g., Uniform Guidance) preferred.
  • Knowledge of fund accounting preferred.
  • Must be able to lift at least 10 pounds when performing filing tasks.